Finance Manager Vacancy

The Standard Steam Locomotive Company Limited, Role Description Finance Manager.

SSLC is We are seeking a new Finance Manager who will become a Director/Trustee of the Standard Steam Locomotive Company Ltd, a Registered Charity and Company Limited by Guarantee after a probation period.

Summary

The role, like that of all the other directors/trustees, is voluntary. The role involves responsibility for the statutory and management accounts and financial controls, Treasury management, budgeting, financial advice to the other directors/trustees, cash management, contribution to strategies on long and short term fund raising as well as assistance in costing projects which make up Hengist, VAT and Gift Aid and insurance

1. Annual Accounts, Record Keeping and Financial Controls

• Compile Annual Accounts complying with the charity accounting standards within the required timescale
• Submit to and liaise with the Independent Examiner to sign off the Accounts
• Compile AGM Report for Members & any other communication required
• Retain financial records for required time
• Upload financial documents to Company online document library
• Review, seek approval from the Council of Management and manage financial authorities

2. Treasury Management

• Control bank accounts, including authorities and opening and closing accounts as required

• Payments/invoices/receipts/standing orders and management of process

• Ensure funds are efficiently managed to maximise interest receivable, are available to pay orders due, and savings are kept within the FSCS limits

• Control/administer any other banking-related activities for e.g. Go Fund me, PayPal

3. Budgets

• Establish budgets for work stream leaders/Directors for approval by the Council of Management
• Monitor progress vs Budget and discuss at the Council of Management meetings

4. Cash Flow Management

• Produce a cash available statement for the Bi monthly Council of Management meetings showing funds available for spending on Hengist.
• Check that orders raised are within the funds available and maintain a close working relationship with Engineering, who are responsible for building Hengist
• Advise the Council of Management on short and long term financing options for the Project.

5. HMRC

• Supervise Government Gateway access
• Ensure quarterly VAT and Gift Aid Returns are submitted
• Ensure HMRC-compliant VAT and Gift Aid records/paperwork is maintained

6 Reporting and Meetings

• Bi Monthly management accounts report and Cash position for Council of Management meetings
• Supply data on the financial results, budgets, cashflow, forecasts as required
• Financial risks, assistance with developing budgets for phases of Hengist build
• Attend Open Days, AGM and other occasions where Finance is required.

7. Insurance

• Manage the insurance needs of the Charity/company and arrange cover as required

Skills Required

• Experience of working in Finance in a leadership role
• Able to liaise with and advise all other directors/trustees on financial matters
• Knowledge of Charity Accounting Standards
• Able to produce charity accounts and obtain agreement from the Independent Examiner
• Working knowledge of VAT and Gift Aid
• Working knowledge of Charity Commission records and Companies House online systems

If you would like to contribute to the continuing successful project to build 72010 - Hengist and can spare a few hours a week, please contact:

Company Secretary
Standard Steam Locomotive Co Ltd
secretary@72010-hengist.org